In accordance with the Personal Data Protection Act (‘the Act’) which became enforceable on 15th November 2013 to regulate the processing of personal data in commercial transactions, Eps Global Jobs Ventures Sdn Bhd and/or Agensi Pekerjaan Eps Global Jobs Consultants Sdn Bhd (hereinafter collectively defined as “the Company”) is committed to ensure complete compliance with the Act.
We hope this Notice gives you a good understanding on how we handle employees’/ potential employees’ personal data that we collect, process and store in the Company and/or its subsidiaries/ associate companies/ related companies/ entities, whether related or associated now or at a future date. This document is also intended to give you, as a data subject, knowledge on how you can control our disclosure of such data.
The Company needs to collect and process your personal data in order to generally perform the Employment Contract / potential Employment Contract to which you are/ maybe a party to whether it is pursuant to an Employment Contract directly with the Company or with any of the Company’s clients who use our services to secure candidates for potential employment with them.
Generally, your personal data that we collect and process include:
Name, identification number (NRIC), passport number, Statutory information Income Tax /EPF/ SOCSO numbers, address, contact numbers, gender,
date of birth, family information, education, personal email address, photo, nationality, languages, hobbies and interest, previous employers
data, salary, bank account numbers and vehicles information.
Some of the personal data that we collect and process may include what is defined as ‘sensitive personal data’ under the Act and these include, but not restricted to: Race, Religion, Health, Political opinion, Records of criminal offence
Generally, the Company will be using your personal data to discharge its obligations as your Employer/ potential Employer and/or for purposes of securing suitable employment with any of the Company’s clients who use our services to secure candidates for potential employment with them. Specifically, the purpose for which your personal data may be used and further processed includes, but not restricted to, the following:-
In respect to your employment and/ or securing direct employment with the Company
In respect to securing employment with any of the Company’s clients
Most, if not all, of your personal data was obtained from you, either from the following sources or from any other information you provided:
In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:
You have the right to access and correct your personal information held by us (subject always to certain exemptions). We will make every endeavour to ensure your personal information is accurate and up to date therefore we ask that if there are changes to your information you should notify us directly. If you would like to access or correct your personal information, please do so by contacting:
HR Department
Tel: 1 613 704 2722
Fax: 1 613 704 2722
Email: info@epsglobaljobs.com
Any request to exercise your rights shall be administered as per the Act. Please be informed that pursuant to the Act,
your request may be rejected in certain circumstances.
Your personal data will be kept confidential but it may be provided or disclosed to third parties for the purposes stated above. Whilst we do not disclose your information to any third parties unless it is within the ambit of permitted disclosures under prevailing laws/guidelines and/or you have consented to such disclosure, we may disclose your information to the categories of parties as listed below (not restricted to) :
We will ensure that reasonable steps are taken by the above categories of parties to protect or maintain confidentiality of your information that we may disclose to them.
Although, as stated above, we only process your personal data for purposes stated above, in the event, your personal data is being processed for other purposes (with your consent), you have a right to request us to stop such processing. You may exercise this right by contacting the officer aforementioned. This right extends to stopping the processing of your personal data which relates to the personal data of other persons.
As an employee/ job applicant (whether applying for a job with the Company or any of its clients), you have the right to decide what information that you wish to provide. However, please be informed that all the information that we request for, as stated above, are mandatory information for us. If you choose not to provide and/or fail to supply us with such personal data, we will not be able to perform the Contract of Employment/ offer you employment whether directly with the Company or with any of the Company’s clients. Accordingly, if you decide not to provide the mandatory information to us, it may necessarily mean that (I) your Contract of Employment with the Company will have to be terminated or (ii) that an offer of employment with the Company will not be made or (iii) you will not be considered for an offer of employment by any of the Company’s clients.
The Company reserves the right to review and/or amend this Notice from time to time and will communicate such changes along with the updated Policy on the Company’s website, and/or other appropriate communication means as may be determined by the Company.
Nothing in this Notice shall limit the rights of the Company and employees under the Personal Data Protection Act 2010.
